Guardian Account.

Family Payment #

Aim:

As a guardian, I want to view and manage tuition invoices for all my children (if they are in the same school) from one consolidated page, so that I can filter, review due and paid amounts, and proceed with payment quickly and conveniently.

Access Path:

• Guardian logs in – Clicks on Payments — Family Payment.
• System checks: Are all children from the same school? ✅ Yes.
• System displays Family Payment Page.
• Default filters auto selected: All Children, Current Year, Current Semester.
• System fetches invoice data and summary
• Guardian views the invoice table & selects one or more invoices.
• Summary section updates: Total Paid, Due, Discount, Tax, Grand Total.
• Guardian clicks “Proceed to Payment”.
• Payment checkout with invoice IDs.
• Payment success

How to Use:

• Only children from the same school can be grouped into a single payment session.

• If children belong to different schools, the family payment feature is disabled.
• Payment is only allowed for visible and selected invoices.

2-Sick Leaves in the Approvals Flow #

Aim:

As a guardian, I need to be able to request a sick leave or excuserequest and to get them approved through the approvals flow module.

Access Path:

• admin’s account — side menu — settings — approval flows — add new flow.
• guardian’s account — side menu — clinic — Excuse Request will be added to their accounts.
• guardian’s account— side menu “Approvals” tab should be added to the guardian’s account which containing both “My Approvals” and “Approval Request” so they can follow their approvals.

How to Use:

We will use the approvals flow module for this change.

• admin’s account — side menu — settings — approval flows — add new flow.
• The admin will be able to choose some roles for the maker and checker and super checker.

We will have some changes regarding the medical module, as follows:

• So, for any maker role, the currently page called “Excuse Request” existing on the guardian’s account — side menu — clinic — Excuse Request will be added to their accounts.
• Secondly, on the mentioned “Excused Request” page, a new field will be added.
• This field will be called “Absence/Leave” and it will return two values:
• Absence.
• Leave.
• Also, guardians will be able to choose leave time.
• After that, it will go through the normal approvals flow.
• So, an “Approvals” tab should be added to the guardian’s account which containing both “My Approvals” and “Approval Request” so they can follow their approvals.
• Note: This will affect the attendance status of the student, and it will be changed to “Left with Permission (LP)”.

3-School Data Filtering on Payment History (Performance Boost)  
Aim:

We added School-level data filtering to the Payment History page, so queries are scoped to the selected school (and optional sub-filters), significantly improving load time and responsiveness for large datasets.

Access Path:

LMS — Parent Account — Payments /Payment History.

How to Use:

From LMS — Parent Account — Payments /Payment History.

Click to see the transactions history of old semesters payments.